December 2017 Electronic Magazine Friday, Dec 8 2017 

What’s It Mean? A-Z

Road Map: A list or representation of how different elements are to go together into a publication.  For instance: a photo list with page number/placement and/or pages copied with the photos in place.

Round/Rounding: The mechanical or manual manipulation of the spine of a text block into a convex shape (and the consequent manipulation of the fore edge into a concave shape).  Rounding usually precedes backing.  Rounding and backing help distribute the swell than naturally occurs with sewing and adhesive binding.

Terms marked with an asterisk (*) are not generally used in our office.

For other writing, printing, publishing, marketing lingo, check our glossaries at and

Run across a word that you don’t understand? Try us – email us your word, term or phrase and we will see if we can shed some light on the matter!

Design Inspiration

If you prefer a full sized advanced reading copy (ARC – commonly referred to as a “proof”), one can be sent a quoted price. Generally speaking an ARC should cost no more than $75.00 up to 500 pages.  If something is found that was not expected on the ARC (or free proof), it can be fixed at that time, rather than having it show up in the published work. If you desire a true galley or blue line (bound or unbound), request an estimate – same as POD pricing, plus shipping and handling.

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Book Manufacturing Concepts

Shipping services through USPS will rise an average of 1.9% and more information can be found at Unless contracting with a jobber that offers free shipping, this will likely effect your total shipping cost on small orders.

Marketing advice

Keep in mind that both the cost of a USPS delivered stamped letter and post card go up 1 cent on January 21, 2018.

Genealogy ideas

Looking for a book that is out of print? In addition to trying out the businesses we list on our website for used copies, consider local “buy, sell, trade” options. Some areas have these options via radio or TV, in print publications, online bulletin boards as well as social media options. Target both the author’s geographical area as well as where the subject matter of the book covers.

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Computer aid!?!

Have you begun keeping your Christmas card list in a spreadsheet or database program – like Microsoft Excel or Access yet? If not, and you are reasonably comfortable using a computer, it may be a very good idea to do so. Did you know once you enter all the information from your list – or full address book – it can be used to address envelopes or actually personalize those Christmas letters – and so much more? An example is using an Excel sheet with MS Word (mail merge) to print out current lists (produce directory) to share, print mailing labels or gift tags, merge the contact information with your Christmas letter and more.

About this e-zine

Gregath Company, Inc. is pleased to present information that may be of help to authors and genealogists on a monthly basis in this format.

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Copyright and reprint information

Gregath Company, Inc. is happy to give permission to forward this e-zine in its entirety, INCLUDING all contact information, to any person or group. To excerpt this e-zine for any form of reproduction, you must contact us to request permission. All material is copyright by Gregath Company, Inc., as staff members are responsible for the content.


Special Author Offer – through Thanksgiving 2016 Thursday, Aug 25 2016 

Electronic Book Conversion – Discounts for all

Choose free electronic service, 50% off, or deeper discounts, depending on what is most helpful to you:

FREE: Submit a copy of your manuscript in MS Word and we’ll convert it to PDF at no charge. Electronic approval is required before using converted PDF for print production. These electronic book files are meant for personal and family use and enjoyment, as they will contain no Copyright or Digital Rights Management (DRM) protections.

OR Interested in a PDF book manuscript from hard copy? If it is document feedable, we will only charge a penny a page to convert (at least 50% savings)

OR EPUB file (more “traditional” EBook format) of interest? Basic file conversion is free, but seldom does a basic conversion result in a file authors are happy with due to the differences between the printed page and EBook formatting. If further services are desired, they can be billed at only $10.00 hour – over 50% savings.

Electronic file offers may be combined and files provided via Dropbox, Google Drive, or free of charge. Mailed file services available for a fee.

To qualify for your choice of special offer, you must do the following:

  • Send your manuscript (with production instructions and discount code), mailing information, and deposit to arrive at the publisher postmarked no later than 11-25-16 with code.

  • Use this Discount Code ONLY: “ENov16Conv”.

March, 2014 Electronic Magazine – Computer Tuesday, May 20 2014 

Are you someone who is finally getting comfortable with Microsoft Word? Do you not have access to Publisher, or not ready to learn its interface, but want some of the templates? Word isn’t as easy to use to produce finished pieces, however, more templates are available to download from – more FAX sheets, invoices, newsletters, calendars, etc.

July 2012 E-Zine (V11#7): Computers Thursday, Jul 19 2012 

Did you know that you can use the Microsoft Office combination of Excel and Word to produce individual items up to, and including, postal bar codes? When desiring postal bar codes, the computer system will need the bar code font installed. Also, double check with your printer specifications to be sure it is capable of producing USPS readable codes.

October 2006, V5 #10: Production Friday, Mar 20 2009 

Add to your printed book for pennies

Hybrids:  Disks can be placed in envelopes or slim-line jewel cases to be delivered (or shrink wrapped) with printed books, or spindles may be attached to the end sheets to secure a CD in a hybrid book. Content ideas for this include:

  • Containing original manuscript in digital form.  Example – prepared in MS Word, the reader can use the Edit+Find command just like a search engine. Also editing & updating can be accomplished by the reader. This makes an excellent handicapped edition that can be shipped with the printed book, or sold separately.

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August 2006, V5 #8: Computer Friday, Mar 20 2009 

Larger Type (MS Word and Internet Explorer – at least)

Does it seem like every document or web page you open has smaller text then the last? If your mouse of choice has a wheel (“wheel mouse”), you may be in luck. In at least Microsoft Word and Internet Explorer, this trick works like a dream (most of the time): When you want to see the text larger on a page or document you are viewing, be sure your mouse pointer is somewhere on the “page” in question, hold down your control key and move your wheel away from you (while holding the mouse still). This should zoom the text in direct relation to how far you move the wheel. The reverse is true if moving the wheel toward you. Try this in your favorite program – it might work there too!

January 2009, V8#1: Computer Thursday, Jan 8 2009 

working with templates in Word (see also V5#5 and #11)

Do you have correspondence that is often times similar? Are you working on reports or a book? If so, making template files can save you a lot of time. But what about updates? Instead of typing in the dates every time, set the template for this year, or even this month. At the end of that time, update the template and save it as a different name such as “coverletter1-09” instead of coverletter. Once this is done, go into the template area and clean up – right click the old file and choose delete. Sorry, templates won’t let you save over the same file name, nor will they allow for a rename from the right click/shortcut menu – at least in XP and older versions.

October 2008, V7#10: Computer Saturday, Jan 3 2009 

Create a gutter margin in MS Word

Microsoft Word (all versions) If you are preparing a camera ready digital manuscript of any length at all, you probably want a  binding margin – commonly called a gutter margin. In MS Word, you add the extra gutter space through mirror margins. With the file you want margins for open, select “File” at the top of your screen to get the pull-down menu; select “Page Setup”; if not already visible, select “margins”; set “Top”, “Bottom”, “Left”, and “Right” all the same size; set gutter to add the extra binding space to your taste; choose gutter position to fit the orientation of paper – left for long edge binding; under the pages/multiple pages setting click the arrow down and choose mirror – this will alter the preview at the bottom of the box – showing the gutter in crosshatch; select OK or “Default” then “OK”. If you are (going to be) working with multiple files, select “Default” before closing this dialog box. Also, if you are setting margins on a file that already has text in it, make sure “Whole document” is selected in the “Apply to:” dialog box. When you have typed in your headers and footers, print out a page and use a ruler to be sure all four margins are where you thought they’d be. If it is not, repeat this process changing the settings that are not the right size. Different versions of word, as well as printers and fonts will impact your best settings.

August 2008, V7#8: Computer Saturday, Jan 3 2009 

If adjusting line spacing in MS Word, go to the Format-Paragraph box. For a “quick squeeze” that most people wouldn’t notice, instead of the default 12 point/single space, set it for 11 point/ 12 point space. This shrinks the font as well as the line spacing, but very little. By setting the line space 1 point higher than the font, it keeps the white separation space that makes it easier to read, but not as much as single space does.

May 2008, V7#5: Computer Saturday, Jan 3 2009 

In a MS Word file, how do I tell where in the document my cursor is at?

In Microsoft word, look in the lower left – in the gray areas above the “start” button.

Right above the “start” button it shows you what page your cursor is on.
Moving right, it shows what section you are in. If all goes right, you should always be in section 1.
The third notation (working left to right) on that line shows you again what page your cursor is on, then a forward slash and the number of pages in the file. You should see a dotted line 4 text lines from the bottom of the screen (above the red line). This demarks the page break in this type of page view.

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