May 2006, V5#5: Define Thursday, Jan 29 2009 

Fastback Binding: Soft type binding. Similar to perfect binding method – cover consists of separate front and back covers with a reinforced cloth spine.

Finish: Term that describes the surface characteristic of a particular paper.  i.e. antique, cockle, eggshell, embossed, English, felt, leatherette, linen, machine, pebble, vellum, wove, etc.

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February 2006, V5#2: Production Thursday, Jan 29 2009 

Among the various types of soft bindings, material placed in a three ring binder is considered softbound. Some might consider it hard binding however, due to it’s low durability, it is generally considered soft binding.

December 2005, V4#12: Define Thursday, Jan 29 2009 

Basic Size: Standard sheet size per type of paper that determines the weight.

Basis weight: “Weight” of a given paper determined by the weight of 500 basic size sheets.

Paper Basis Weight: designation given to a sheet of paper in terms of weight of 500 sheets (1 ream) in the standard size.

September 2005, V4#9: Design Thursday, Jan 29 2009 

Splitting binding types for economy: Final book publishing costs can be reduced by the types of bindings that are chosen.  While a full project of hardbound books (standard, deluxe, or color) may not be affordable, a publishing of softbound books are.  Depending on the project, it may be possible to hard bind a few of these special to accommodate special paid pre-orders, special gift and family books, collector editions, etc.  By printing the text blocks at the same time, offset orders even saves on printing, versus publishing a hand full of hardbound books separately.

April 2005, V4#4: Production Wednesday, Jan 28 2009 

Most of the work Gregath Publishing Company does in-house is offset printed.  We offset print on uncoated papers.  Uncoated papers have been traditionally classified by weight.  Interest has begun to increase also as to the brightness as well as archival nature.  As publishers, we have selected as our basis paper one that balances all of these issues while taking into account economy as well.  If a customer has a list of specifics, or even a particular brand/type of paper, we are happy to get paper mill quotes and pass the information on. 

Gregath’s standard book paper is a #50/60 uncoated white paper, acid free with a brightness of 84% – long grain.

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This section is drawn from information online at http://www.gregathcompany.com/paper.html

June 2008, V7#6: Computer Saturday, Jan 3 2009 

MS Office – Format Paint

A good thing (in my book) is when you can get away with setting variables once and not having to do it again. To that end, I bring up the “format paint” option.
 
If you have a paragraph (or several) that are formatted just right and one (or more) that are not. Try using format paint:
Format Paint Illustration
Place your cursor in a paragraph that is formatted great.
Go up and click the button, just right of “paste”.
Next, highlight all the text you want formatted properly. This should make the highlighted text format correctly as you have “painted” it with the great format.
This doesn’t work with all formatting items, especially the advanced ones, but it does most everything found on the formatting tool bar – font size, type, underline, etc.
 
The paint only works for the next cursor placement. If you want to repeat the format paint – such as changing the person headline on each page, double click the format paint button. Everywhere your cursor highlights will reflect the new format until you either hit your Esc key, or double click the paint button again.

May 2006, V5#5: Computer Friday, Dec 26 2008 

MS Word Templates

Do you have a file that you use over and over again – such as letterhead layout or basic query? If so, an easy way not to have to retype it all each time is to save a generic file. If there is changing information in the text, replace it with a line of symbols you eye is drawn to (*************). When you want to use the saved file, open it and automatically save as with the new file name, then compose. If you want to, a real template can be made, but they are opened differently then regular files. Get  the file ready, then when you save as, change the program type from “word document” to “document template” – save as usual but where the computer wants you to. Then, to use the template, from the pull down menus choose file, then new. This will bring up the right hand pane or a window. If the template you want isn’t shown in the right hand pane, choose general templates which will bring up the window – choose the template you wish to use and it will open as a new document.

(For reversal of mouse see June)

December 2005, V4#12: Computer Friday, Dec 26 2008 

Organization – part 2

Once you have decided whether to have one main organization structure, or divide files by type and then organize, it’s time to do some serious directory making and/or “moving in”.

Don’t start moving your files until you have your main directory structure thought out.  For instance, don’t make “photo” and “graphic” file folders in My Documents/My Pictures and the move all your graphics, then decide to make folders in photo for subjects, dates, etc. – this would make you more work by having to move the same file every time you choose do divide it more.  First take a look at your overall structure you have decided, think about the type of files you have and/or may be making – plan a structure and file folders that will make items easy to find.  Once the structure is in place, you can start moving in.

One easy way to move files follows: click Start, then click My Documents.  From there, double click a file folder you wish to move into.  Continue double clicking into sub folders until you get to a folder you plan on moving files into.  Next go back and click Start then My Documents again.  If files need to be moved from here just place the mouse on the item, hold down the left mouse button and drag it to the other file folder window and release.

Continue repeating steps until files are in correct folders.  Don’t worry if you find as you move you need more folders, just make them :o)

Note – if you find you’ve placed a file folder in the wrong place, the whole folder can be moved just like a single file: drag and drop.

More next month…

November 2005, V4#11: Computer Friday, Dec 26 2008 

Organization – part 1

Having trouble finding anything on your computer?  Are you a “file dumper” into My Documents?  Consider that today’s hard drives have space to hold a room full of filing cabinet information.  Too many people don’t treat their hard drive like the filing system it is.  Many of those that do, start out with good intentions and then for some reason, over time, “just save it” with the intention of moving it later.  At best, this makes the file hard to find, at worst it results in different versions of the “same” files or even exact duplicate files (taking up usable space).

First thing to do when deciding on how your filing system should work is decide what level you (and others using the computer)  are at.  Realize that different types of software programs produce different types of computer files.  Can you look at an “open” directory and see the files you want to open and ignore the rest?  Example:  A novice is working in Word (word processor) and wishes to open a photo.  They will generally try File, Open – resulting in “gobilty gook”.  If this is your problem, I suggest start out segregating your types of files – in “My Documents” have a file for each type of program you use, i.e. Word, Works, Adobe Acrobat, Publisher, Draw, Family Tree Maker, Quark, Photoshop, etc.  From then on, never save a particular format file in a different programs area.  This cuts down on trying to open files the wrong way, but adds to your organization structure. 

One way to make all purpose files: click Start, from menu go to My Documents – this will open a window. From the left column you may choose “make a new folder”. If selection is not available, click in blank area to deselect any folders.  (If column is not there , click File, slide down to new, slide over and click Folder)  Name your folder next, and repeat as necessary.  When you are ready to build folders in any one of the folders you have made, double click it and begin.

More next month…

June 2003, V2#6: Computer Thursday, Dec 25 2008 

Font Type in Microsoft Internet Explorer

Much of what you see online has the font pre-defined by the person who wrote the page.  However, you might be surprised at the amount of text that is not.  For text that a font hasn’t been chosen, your program assigns and shows the default font.  If you have a font you love to read and it is easy for you, or it shows up larger due to point size ratio, you may want to change the default font.  How to:

click on the “tools” pull down menu then click on “(internet) options”.  The dialog box your get has many tabs at the top, if you are not looking at the “general” tab, click it.  Near the bottom of this tab there is a row of buttons, click on the “fonts” button.  Doing this brings up the fonts box.  Select your favorite font in both lists, click OK, then OK and you’ve done it.

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