January 2016 E-Zine: Complete Monday, Jan 11 2016 

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What’s It Mean? A-Z
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Headband/Footband (also header/footer in binding terms): A strip of embroidered cloth at the end (top/bottom) of the spine, extending beyond the book block. Optional ALA element included in Gregath deluxe binding. Now available as upgrade in color hard binding.

Hinge In: A paper or cloth strip may be adhered along the binding edge of the a page, or pages, to be added after the book has been bound, so that the strip extends beyond the binding edge. This can then be “hinged” into a “finished” book by pasting up the part of the paper or cloth strip that extends beyond the addition, and adhering the strip to the binding edge of a sheet (or leaf) in the text block.  This may also be used to change a given published page: cut the page to be replaced out of the existing book leaving as wide a bound paper strip as the binding margin will allow; follow instructions as above or – trim the replacement page to fit the published book (with extra paper to overlap bound strip); using an archival quality media, attach replacement page to bound strip.

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For other writing, printing, publishing, marketing lingo, check our glossaries at
http://www.gregathcomany.com/info/dictionary and
http://www.gregathcompany.com/info/dictionary/writers.html

Run across a word that you don’t understand? Try us – email us your word, term or phrase and we will see if we can shed some light on the matter!
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Design Inspiration
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Consider adding extra material to a book through QR codes, removable media (CD/DVD, USB, memory card), or cloud links.

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Book Manufacturing Concepts
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If budget is a watch word, consider the weight difference between hard and soft cover books when shipping.

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Marketing advice
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Take into consideration USPS price and standards changes (effective 1-17-2016) when figuring book shipping prices.

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Genealogy ideas
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It takes a village: Don’t discount getting together with other like-minded people for education and reinforcement. Gregath is hosting a retreat in October that may be of interest.

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Computer aid!?!
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Do you have something (format) you use over and over again from MS Office – maybe with just a little bit of tweaking? Consider making the format (blank without personalized information) into a template. In your MS program, make a file that contains all the repetitive format and information. When you save as (save if not already saved), click the down arrow by format (under file name) and choose template (word template, excel template, etc.). To make it easier to use, save it where your other templates for that program are saved – or make a dedicated template file folder that is easy to find.

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August 2009, V8#8: Computers Wednesday, Aug 5 2009 

With group (publishing), unless you can get together at “the drop of a hat”, your group may find itself in need of a way to share files over the internet. The easiest way to do that is pick a format you all use and send email attachments. However, many people prefer to add another layer of anti-virus protection to this. Rather than basically computer to computer (email), computer to third party area where it can be scanned before downloading into computer. Basic needs can be fulfilled by having an electronic group online, like through Yahoo or Google. However, if more space is needed, here are a few suggestions:

  • www.box.net – free or paid services

  • www.drop.io – this is great because you can set the files to expire when they are loaded. When they expire, they are deleted from the internet.

  • Microsoft SharePoint – Robust paid service

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This section is drawn from
http://www.gregathcompany.com/publish/groups.htm

January 2009, V8#1: Computer Thursday, Jan 8 2009 

working with templates in Word (see also V5#5 and #11)

Do you have correspondence that is often times similar? Are you working on reports or a book? If so, making template files can save you a lot of time. But what about updates? Instead of typing in the dates every time, set the template for this year, or even this month. At the end of that time, update the template and save it as a different name such as “coverletter1-09” instead of coverletter. Once this is done, go into the template area and clean up – right click the old file and choose delete. Sorry, templates won’t let you save over the same file name, nor will they allow for a rename from the right click/shortcut menu – at least in XP and older versions.

October 2008, V7#10: Computer Saturday, Jan 3 2009 

Create a gutter margin in MS Word

Microsoft Word (all versions) If you are preparing a camera ready digital manuscript of any length at all, you probably want a  binding margin – commonly called a gutter margin. In MS Word, you add the extra gutter space through mirror margins. With the file you want margins for open, select “File” at the top of your screen to get the pull-down menu; select “Page Setup”; if not already visible, select “margins”; set “Top”, “Bottom”, “Left”, and “Right” all the same size; set gutter to add the extra binding space to your taste; choose gutter position to fit the orientation of paper – left for long edge binding; under the pages/multiple pages setting click the arrow down and choose mirror – this will alter the preview at the bottom of the box – showing the gutter in crosshatch; select OK or “Default” then “OK”. If you are (going to be) working with multiple files, select “Default” before closing this dialog box. Also, if you are setting margins on a file that already has text in it, make sure “Whole document” is selected in the “Apply to:” dialog box. When you have typed in your headers and footers, print out a page and use a ruler to be sure all four margins are where you thought they’d be. If it is not, repeat this process changing the settings that are not the right size. Different versions of word, as well as printers and fonts will impact your best settings.

August 2008, V7#8: Computer Saturday, Jan 3 2009 

If adjusting line spacing in MS Word, go to the Format-Paragraph box. For a “quick squeeze” that most people wouldn’t notice, instead of the default 12 point/single space, set it for 11 point/ 12 point space. This shrinks the font as well as the line spacing, but very little. By setting the line space 1 point higher than the font, it keeps the white separation space that makes it easier to read, but not as much as single space does.

June 2008, V7#6: Computer Saturday, Jan 3 2009 

MS Office – Format Paint

A good thing (in my book) is when you can get away with setting variables once and not having to do it again. To that end, I bring up the “format paint” option.
 
If you have a paragraph (or several) that are formatted just right and one (or more) that are not. Try using format paint:
Format Paint Illustration
Place your cursor in a paragraph that is formatted great.
Go up and click the button, just right of “paste”.
Next, highlight all the text you want formatted properly. This should make the highlighted text format correctly as you have “painted” it with the great format.
This doesn’t work with all formatting items, especially the advanced ones, but it does most everything found on the formatting tool bar – font size, type, underline, etc.
 
The paint only works for the next cursor placement. If you want to repeat the format paint – such as changing the person headline on each page, double click the format paint button. Everywhere your cursor highlights will reflect the new format until you either hit your Esc key, or double click the paint button again.

May 2008, V7#5: Computer Saturday, Jan 3 2009 

In a MS Word file, how do I tell where in the document my cursor is at?

In Microsoft word, look in the lower left – in the gray areas above the “start” button.

Right above the “start” button it shows you what page your cursor is on.
Moving right, it shows what section you are in. If all goes right, you should always be in section 1.
The third notation (working left to right) on that line shows you again what page your cursor is on, then a forward slash and the number of pages in the file. You should see a dotted line 4 text lines from the bottom of the screen (above the red line). This demarks the page break in this type of page view.

March 2008, V7#3: Computer Tuesday, Dec 30 2008 

In MS Word, some files look different “on the page” in the computer. What causes this?

It’s called page view. Yes, you can set your program to show you the pages in different ways. It’s easy once you know how. Look down the screen to near the start button – where there are several “lines” of gray “stuff” before you see the bottom edge of the document. At the top left of all of this gray are 4 buttons before the side-to-side scroll bar starts. The page view with the dotted line to show page break is called “normal” and it is that far left button (depressed) – the arrow below is pointing to these buttons:
v711

To see how the other 3 views work, position a file where you can see the page break and just left click each button in turn. Besides normal view, I sometimes like print view which is the third button from the left, as it shows me virtual sheets of paper with the correct margins and page number too. – CAC

December 2007, V6#12: Computer Tuesday, Dec 30 2008 

Not sure if files written in MS Office 2007 are compatible? The truth is that they are with a bit of work on your part. If you are running an older version of a program and try to open the 2007 file, it will prompt you do download a conversion program. If you are online, follow all directions – including downloading other updates first. Your computer can then convert the 2007 file to something your computer can work with. Word of warning though, if the file contains features that became available in 2007, your converted file won’t have them.

June 2007, V6#6: Computer Tuesday, Dec 30 2008 

Don’t be bullied into Windows Vista. Every new version of a program (or operating system) means change. Unfortunately, you will have to make a plan to eventually use the new system, but it doesn’t have to be today. On your “to do” list, research Vista online, check out a library book, schedule a “study date” with a friend who already has it (offer to bring the snacks), attend lectures or even an evening Vo-Tech class on the subject. Even if you need a new computer, you may be able to put it off until you’ve had a chance to make friends with the new Windows.

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