October, 2013 Electronic Magazine – Design and Production Tuesday, Oct 8 2013 

If the original work, for reprint, needs updating and it is preferred that new material be included within the original work, the copyright release being sought should indicate updating is expected or acceptable. Once the groundwork has been laid, decisions as to whether to insert new pages, leaving original pages untouched (except perhaps for renumbering), or updating an electronic copy should be made. Even if open ended, unlimited  copyright release is given, it is never recommended original material be altered – much like cropping a photo for publication should not involve scissors on the original photo or negative. Technology has advanced sufficiently that original material never need be destroyed.

Taken from

November 2003, V2#11: Design Saturday, Jan 17 2009 

Once you’ve decided to include photographs, check with your printer/publisher as to the procedure they want you to use.  This can be done before or after you choose the exact photos.  We request authors arrange pictures on each page for placement, and copy the page (to help make sure there are no mistakes later). Photos (or print outs) should remain unattached to the page (or to each other), with placement and page ID on reverse of the photo. Example: 3 photos on page 23 marked/IDed 23a, 23b, and 23c. Post-It notes are becoming popular for this type of identification. The manuscript page should have identical photo placement notations. All photos should be grouped and placed in the top of the manuscript box, before sending to the printer. If applicable, be sure to specify what is the most important subject when alterations are required. IF you are providing the half-tones, they should be trimmed and affixed to (or produced/saved as part of) the manuscript page, as a part of the camera ready manuscript,  to avoid additional expense.  

This section is drawn from information online at http://www.gregathcompany.com/tips.html